5 Key Ways MATs Can Improve Data Management in Schools

Many factors help determine the success of a Multi-Academy Trust (MAT) - and one of the most important aspects is data management. 

For MATs, effective data management not only enhances decision-making processes but also improves overall efficiency and accountability within schools. 

In this blog, we will explore five key ways MATs can enhance data management practices to drive positive outcomes across their schools.

Data challenges faced by MATs

As of February this year, in England there are currently 1,460 Multi Academy Trusts that manage at least two schools. With some MATs consisting of up to 50 schools, MATs need to deal with a vast amount of data from multiple sources. 

This includes:

• Academic records
• Personal student information
• Pupil attendance data
• Curriculum planning
• Financial details
• HR information
• Asset registers

This wealth of information is collected from multiple different schools, presenting a unique challenge for storing and managing data. From collating information into one centralised hub to the varying quality of data from individual schools, sorting out this material can seem daunting for many MAT leaders.

However, with effective planning and the assistance of reliable ICT experts, MATs can easily implement successful data management systems.

Here are five key ways MATs can improve data management in schools.

Set out a data vision

MATs need to set out a clear vision for not only how they’d like their data to be managed, but also how they want this data to be used to enhance school performance. 

Questions you’ll need to ask include: 

• Why do we care about data?
• Which sets of data do we need access to?
• How can we use this data to facilitate school improvement?
• In what format do we wish to view this data?
• What steps can we take to ensure our data management complies with GDPR and security policies?
• Can we use this data to future-proof our schools?

These factors will then be used to formulate a vision statement - e.g., ‘Our data vision is to use data responsibly to maximise academic achievement and encourage school success’.

Setting comprehensive goals and objectives can help MAT leaders determine their data strategy. They’ll be able to understand the specific data they will need to meet their targets, as well as the systems necessary to accommodate these requirements.

Conduct a data audit

Before actually carrying out any data management initiatives, MATS need to conduct a comprehensive data audit to assess the current state of data practices across their schools. 

A data audit involves reviewing data sources, quality, accuracy, and compliance with data protection regulations. By conducting a thorough audit, MATs can identify areas of improvement, gaps in data collection, and potential risks related to data management. Based on the audit findings, MATs can then develop a data management strategy that outlines goals, priorities, and action plans to enhance data practices. This strategy should define roles and responsibilities, set clear objectives for data management improvements, and establish monitoring mechanisms to track progress and measure success.  

A well-defined data audit and strategy serves as the foundation for effective data management practices within MATs, ensuring data integrity, reliability, and usability for informed decision-making and continuous improvement efforts. Consulting with ICT in education experts will provide a knowledgeable pair of hands to assist you in achieving this.

Invest in a centralised data system

While it may seem obvious, a centralised data management system will save considerable time and help alleviate administrative pressure.

In fact, one of the key advantages of MATs is the unique ability to centralise data systems across multiple schools. By implementing a unified data management system, MATs can streamline data collection, analysis, and reporting processes. Centralised systems ultimately serve as hubs that enable better collaboration between schools, standardise data practices, and provide a holistic view of performance metrics across the trust. 

However, it’s important to remember that syncing data, such as assessment cycles, across multiple schools can present specific challenges. Systems must be robust enough to ensure timely collection of aligned, accurate and complete data from multiple different sources, as well as holding the flexibility to allow a degree of autonomy for individual schools tracking data. Ultimately, MATs should invest in software that can be tailored to the needs of individual schools while maintaining a centralised approach to ensure consistency across the board.

Make the most of automated technology

AI in schools extends further than content generative software like ChatGPT - it’s used to track student performance, daily attendance, and budgets. As automated technology continues to revolutionise the education sector, MATs must embrace emerging technologies.

MATs can leverage technology to integrate data from various sources and automate data processes. By connecting disparate systems such as student information systems, assessment tools, and financial software, MATs can create a seamless flow of data. 

Automation of routine tasks like data entry, reporting, and analysis not only saves time but also reduces the risk of errors, ensuring data accuracy and consistency. 

With automated tech already being widely used across MATs to support and assist trusts in managing data from their financial management system, it’s important to consider the tech and tools that are fast becoming must-haves for multi-academy trusts. If you’re unsure where to start looking, a reliable ICT in education consultancy will put you on the right track.

Don't neglect data analytics

Data analysis is one of the most important tools within MATs. On a micro level, Management Information Systems (MIS) allow educators to study individual student progression and monitor attainment or behaviour. On a wider scale, data insights are used to highlight overall school performance - this can determine the position of a school or MAT in national league tables. 

It’s therefore crucial that MATs harness the power of data analytics effectively to gain valuable insights and drive informed decision-making. Supplying in-depth observations on academic performance, absence rates and budgeting details across schools, data analytics provide limitless opportunities to maximise MAT success. With information such as economic deprivation levels, language barriers and special educational needs readily available, schools can help students who may need a little extra support.

By making the most of analytics tools and techniques, MATs can analyse trends, identify areas for improvement, and measure the impact of interventions. 

Data-driven decision-making enables MAT leaders to allocate resources effectively, track performance outcomes, and implement evidence-based strategies to support school improvement initiatives. 

If you need assistance with data audits and strategy, Novatia can help you. We’re reliable education ICT experts with the knowledge and experience to help your MAT maximise its success.

Novatia are an appointed supplier on the Technology Products & Associated Services 2 framework, cementing our position as a trusted supplier to the education and public sectors. This TePAS 2 framework from the Crown Commercial Service gives organisations a simple, flexible and efficient way to procure technology products and associated services. From end user devices and software to technology infrastructure, TePAS 2 helps to develop end-to-end digital solutions.

For more information on our services, please get in touch with us today.